Digitisation is a process that is now in place in many companies whose managers have realised that they must change if they want to compete. But, if you are already digitising your processes, why do you still sign documents in person? The electronic signature of documents will save you time and money, but it can also help you be more expeditious at any management. In this post, we will tell you what type of documents can be signed electronically?
Table of contents
Electronic signature for human resources documents
The human resources department is in charge of many management processes involving many documents to be signed. Many documents can be signed with an electronic signature:
– Payroll.
– Work contracts.
– Warnings.
– Sanctions.
Termination letter.
Entry controls.
Registering and deregistering.
NDAs.
Holiday request.
Policies.
Electronic signature in your company’s human resources department will enhance the business’s image and facilitate attracting and keeping talent.
Electronic signature for business documents
The commercial department of companies can also benefit from the electronic signature. In-person signature processes are usually long. It is essential to be agile in a retail operation and make a lasting impression on the client and not lose the business transactions. The documents that can be digitally signed in a commercial department are,
– Contracts with providers (for the provision of services or the sale of products: office supplies, software, printers, cleaning, maintenance, etc.).
– Contracts with clients for the provision of services or sale of products.
– Confidentiality agreements or NDA (Non-Disclosure Agreement).
sale products or services proposals
Electronic signature for finance department documents
The finance department of a company is one of the most strategic, and it handles many documents that must be signed, for example.
– Bills.
– Quotations.
Payment orders.
– Bank documents (approval of transfers, money transfers, etc.).
In this case, they are sensitive operations that require a high level of security provided by advanced electronic signature.
Electronic signature for marketing department documents
The marketing department of companies is usually in charge of external communication of the company. However, more often than not, the approval of other departments is required, such as Management, to communicate with the client. That authorisation can be signed using the electronic signature, from any place and at any time and with any internet-connected device.
Uses of the electronic signature in the IT department
IT departments often need expenditure approval to purchase software or hardware for the company, which are often high expenses. To do this, they need consent through the electronic signature of the CEO or any other chief officer.
Electronic signature by the Management team
The CEO and the management team of any company must sign many documents throughout the day to approve operations, contracts, or other transactions. Therefore, electronic signatures can be a way to save time and allow managers to focus on tasks of greater value to their business.
Electronic signature in real estate agencies
Real estate agencies, in addition to place the electronic signature of documents in the departments that we have already mentioned, can also use it to sign, among others, the following documents:
Buying or selling orders.
– Sales orders.
– Deposit contracts.
– Purchase and sale contracts.
– Lease contracts for premises, offices, homes, and warehouses.
– Lease contracts with purchase option.
Electronic signature in companies of the logistics sector
Logistic companies also need to sign many documents to control shipments. The electronic signature is the solution to streamline all the procedures for signing or receiving a document. With the electronic signature, it is possible to have a timestamp and identify the person who has received the goods so that the entire process can be controlled safely.
Electronic signature in the healthcare sector
The electronic signature also has various uses in the healthcare sector, especially regarding giving or withholding patients’ informed consent when receiving treatment, undergoing surgery, or receiving medical service. They will sign the approval with the electronic signature and avoid the expense of paper, ink, travel, etc.
Summing up, these are cases in which a signature of one or more people is necessary. Using the electronic signature, the process can be significantly streamlined since it allows you to sign from anywhere and at any time to avoid loss of time and money. In Lleida.net, we know that the company’s productivity will increase and improve its image towards suppliers.